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The Complete Guide To Microsoft’s Office 2010

Ken — Mon, 13 Jul 2009 11:54:11 +0000

The web has been abuzz the past few weeks with chatter about Microsoft’s announcement today at its Worldwide Partner Conference in New Orleans about the new version of Microsoft’s Office 2010. There’s even a mini-movie about its debut. Facing potential challenges from the browser from Google’s Apps product and its new Chrome OS, Microsoft has been touting its three screens strategy, which is the ability for products to synchronize across the phone, browser, and desktop, for some time now.

With the release of Office 2010, SharePoint Server 2010 and Visio 2010, we finally see implementation Microsoft’s Chief Software Architect Ray Ozzie’s mantra. We had the opportunity to see an in-depth demo of the new suite of products from Microsoft’s Group Product Manager for Office 2010, Chris Bryant. Here’s a complete breakdown of all the functionality that has been added, including screenshots:

The Move To The Browser

Most certainly a direct challenge to Google Apps, Microsoft is rolling out lightweight, FREE, Web browser versions of Word, PowerPoint, Excel and OneNote. All based in the cloud, the web-based versions of these products have less features than their desktop cousins but still let users that users basic tools to edit and change documents.

PowerPoint 2010

PowerPoint has been upgraded not only with a new browser version, but also a slew of bells and whistles to the desktop version. Users now have the capability of editing video and images within PowerPoint with a basic video editing tool (not so different from the capabilities of iMovie) and a image editing tool, which is like a basic, simple version of Adobe Photoshop. Microsoft has also added the ability for users to launch a Web-ex-like live sharing feature with other users. So if you create a slideshow in PowerPoint, you can share it with other people in real-time (which can be run on top of Sharepoint).

Here’s what the video editing tools look like in PowerPoint:

To share a deck with other users, you send an email to individuals with a link. Once they click the link, they will see the slideshow within the browser. This feature can also be used on a mobile phone’s browser. You can also create a slideshow in the desktop version and then publish it to the web version to access it via the browser. The browser version of PowerPoint doesn’t include the video editing features, but most of the functionality of 2008 is included in the browser version.

Excel 2010

Excel spreadsheets can now run in the browser, and similar to PowerPoint, spreadsheets can be published to the browser via the desktop version. The browser version of Excel has limited features, but offers more in-depth functionality than Google Spreadsheets. Microsoft has added a particularly innovative feature called Sparklines, which gives a visual snapshot image of a data trend over time within a cell. You can also share Excel via the browser with other users and set special permissions on who can access the document.

Here’s what the web version of Excel looks like:

Word 2010

Bryant says that the number one piece of feedback from users producing documents on Microsoft Word is that they want to preserve the look and feel of a document created in the desktop version in the browser. Microsoft calls this “document fidelity” and created the browser version of MS Word accordingly. In the browser, documents retain the same look and feel as in the desktop. The browser version still has the “ribbon user interface,” where you can change fonts, size, formatting, styles etc.

An image of the web version of Word:

Microsoft has also updated the desktop version to have collaborative features so that multiple users can be editing a document at once. This collaboration is not available in the web, unfortunately. Microsoft says that users don’t want this feature but this might be a move to protect the Office revenue model.

When two people are editing at the same document (in the desktop version) at the same time, Word will notify each user when there are changes that need to be synced with their document. The copy/paste function of the desktop version has also received an upgrade, where you can see see a live preview for the paste function. The paste function also has an advanced option to create and insert screenshots. To make moving around a long document easier, Word now has a navigation visual pane and section header breakdown which makes it easy to jump from different sections of a document.

Outlook 2010

Outlook 2010 now has a ribbon user interface, like Word, PowerPoint and Excel. The UI of email conversations has been upgraded to look almost like a message tree, allowing users a more visual view of sent and incoming emails. Search functionality has been improved as well, making it much easier to find content. Also, you can preview calendars in emails and choose to ignore selective email conversations.

Sharepoint 2010

Like Outlook, Sharepoint now gets a ribbon UI, making the document hosting product more similar to Microsoft’s flagship products, like Word. You can tag authors of documents now and can share documents and files more easily.

Microsoft says that its browser versions have been tested on all major browsers aside from internet Explorer, including Firefox and Safari. Office 2010 is still being tested and reworked to function on Chrome. Microsoft also announced that it is streamlining the number of Office editions from eight to five. Office Web applications will be available in three ways: through Windows Live, where consumers will have access to Office Web applications at no cost; via on-premises versions; and via Microsoft Online Services, where customers will be able to purchase a subscription of MS Office. Microsoft says Office 2010 will be available in the first half of next year.

The key part of all of this news is the free, browser-based versions of Microsoft’s most popular Office products. Bryant says that Microsoft expects the browser products to be especially popular amongst student, but I think that the web-based applications will be hugely popular in the enterprise space as well, as long as there are security precautions taken to put documents in a secure part of the cloud.

But as more and more businesses are becoming comfortable with trusting cloud environments, Microsoft’s move to the browser could pay off in a big way, especially because it’s so easy to use both the desktop and browser versions of products interchangeably. The more successful Microsoft is in its browser strategy, the more they validate Google’s approach in the space, which will eventually put price pressure on Office.

Microsoft Security Essentials Antivirus Software Available on June 23rd

Ken — Fri, 19 Jun 2009 12:14:22 +0000

Here are some of the main features users can expect from Morro:

•Real-time protection. Microsoft Security Essentials uses real-time protection to help address potential threats before they ever have an opportunity to become a problem.

•Dynamic Signature Service. In addition to taking advantage of daily signature downloads, Microsoft Security Essentials is able to validate suspicious files against newly identified malware in near-real time by querying the Dynamic Signature Service. Actions from unknown sources such as unexpected network connections, attempting to modify privileged parts of the system or downloading known malicious content all trigger requests for updates from the Dynamic Signature Service.

•Rootkit protection. Microsoft Security Essentials includes a number of new and improved technologies to provide additional defense against rootkits and other aggressive threats. These technologies include live kernel behavior monitoring for monitoring the integrity of kernel structures, support for direct file-system parsing to help identify and remove malicious programs and drivers hidden from the file system, and improved live rootkit removal that dynamically loads a new kernel mode driver as part of the cleaning process so that it can help successfully remove some of the more advanced rootkits.

•Lightweight design. Because Microsoft Security Essentials is core anti-malware only, it doesn’t carry the weight of the suite products and has a much smaller download size.

•CPU throttling. CPU throttling helps ensure that the user’s system remains responsive to those tasks the user is likely to be performing such as opening files or browser windows, launching programs, editing documents, saving files, etc.

•Idle-time scanning. Scans and updates are scheduled to run when the PC is idle and use a low-priority thread.

•Smart caching and active memory swapping. Signatures not in use don’t take up space in the available memory, making Microsoft Security Essentials friendlier toward older PCs as well as today’s smaller, less powerful form factors.

Essentially, Security Essentials seems a little bit like a lite version of Live OneCare (though it’s technically not related). Since this version is free, it is certainly worth a shot—and it definitely poses a threat to Symantec and McAfee. Plus, they note that there will be no registrations or renewals and the software will be updated automatically. As far as availability is concerned, Morro will can be downloaded directly from Microsoft starting on June 23rd in a limited public beta for XP, Vista and Windows 7 users.

Microsoft Security Essentials
Fact Sheet
June 2009

As threats to the safety and security of today’s PC users continue to evolve, Microsoft Corp. is actively working to help keep PC users protected so that they have a safer and enjoyable Windows experience. From building products that are more resilient to attack to delivering solutions designed to help secure the platform, Microsoft is committed to being a leader in providing consumers and enterprise customers worldwide with ongoing protection from new and existing threats.

In addition to taking advantage of the security designed and built into its products, Microsoft also encourages consumers to use real-time anti-malware protection to help protect their PCs from new and evolving threats. There are many quality security products to choose from (both free and subscription-based); however cost and performance barriers prevent many consumers from using up-to-date security software to protect their PCs.

To address consumer demand for quality anti-malware protection that’s easy to get and doesn’t slow down system performance, Microsoft is introducing Microsoft Security Essentials, a no-cost anti-malware solution that provides consumers with quality protection from threats including viruses, spyware, rootkits and trojans. And because Microsoft Security Essentials is offered directly from Microsoft, consumers can have confidence that the software they download is legitimate and not rogue security software that can actually cause a PC to become infected with malware.

Available to genuine Windows users, Microsoft Security Essentials has been designed to be hassle-free and is focused on addressing consumer demand for a security product that delivers the following:
Quality protection
An easy-to-use experience
Unobtrusive performance

Quality Anti-Malware Protection
With malware attacks increasing in both number and severity and the increasing incidence of rogue security software, quality anti-malware protection delivered from a trusted source is a must-have for today’s PC users. With Microsoft Security Essentials, consumers can feel safer knowing that their PCs are being protected against viruses, spyware and other malicious software by the same core technology that is the basis for Microsoft’s other award-winning security products and that is backed by Microsoft’s world-class Security Response Center. Security features in Microsoft Security Essentials include the following:
Real-time protection. Microsoft Security Essentials uses real-time protection to help address potential threats before they ever have an opportunity to become a problem.
Dynamic Signature Service. In addition to taking advantage of daily signature downloads, Microsoft Security Essentials is able to validate suspicious files against newly identified malware in near-real time by querying the Dynamic Signature Service. Actions from unknown sources such as unexpected network connections, attempting to modify privileged parts of the system or downloading known malicious content all trigger requests for updates from the Dynamic Signature Service.
Rootkit protection. Microsoft Security Essentials includes a number of new and improved technologies to provide additional defense against rootkits and other aggressive threats. These technologies include live kernel behavior monitoring for monitoring the integrity of kernel structures, support for direct file-system parsing to help identify and remove malicious programs and drivers hidden from the file system, and improved live rootkit removal that dynamically loads a new kernel mode driver as part of the cleaning process so that it can help successfully remove some of the more advanced rootkits.

Easy to get, easy to use
While there are many security solutions on the market today, the paid subscription model for consumer security does not meet the needs of many consumers, including those in emerging markets where cost, limited availability of payment instruments such as credit cards and hardware constraints can limit adoption of core security protection. To address the need for quality protection without the hassle of annual renewals or the cost and payment barriers associated with many suite products, Microsoft makes obtaining Microsoft Security Essentials and staying up to date with the latest technical and security protection advancements easy:
Available at no cost. Because Microsoft Security Essentials is available at no cost, there is no need to go through a lengthy registration process or provide billing information.
Direct download. Microsoft Security Essentials is easy to obtain online direct from Microsoft, meaning consumers can have confidence knowing they are downloading quality anti-malware protection from a trusted source.
No registration, trials or renewals. Consumers can be confused by trials and annual renewals, in many cases believing they have up-to-date anti-virus protection when in fact they do not. With Microsoft Security Essentials, consumers can download the software without a cumbersome registration process and stay protected without the hassle of annual renewals.
Up to date. Microsoft Security Essentials is automatically updated to help ensure that signatures, the anti-malware engine and the application are always up to date. New malware signatures are downloaded daily with new signatures accessed in near-real time through the Dynamic Signature Service when suspicious behavior is detected.
Single-click fix. There is no guesswork required to keep the PC protected. When there is an issue requiring user attention, an action button appears in a prominent location on the notification with the suggested action, making it easy for the consumer to fix the issue with just one click.

Quiet Protection
Microsoft Security Essentials is designed to run quietly and efficiently in the background so that consumers can use their Windows-based PC the way they want – without worrying about interruptions, pop-ups or poor system performance. To help keep PCs protected without overburdening system resources, Microsoft Security Essentials includes the following features:
Lightweight design. Because Microsoft Security Essentials is core anti-malware only, it doesn’t carry the weight of the suite products and has a much smaller download size.
CPU throttling. CPU throttling helps ensure that the user’s system remains responsive to those tasks the user is likely to be performing such as opening files or browser windows, launching programs, editing documents, saving files, etc.
Idle-time scanning. Scans and updates are scheduled to run when the PC is idle and use a low-priority thread.
Smart caching and active memory swapping. Signatures not in use don’t take up space in the available memory, making Microsoft Security Essentials friendlier toward older PCs as well as today’s smaller, less powerful form factors.

Microsoft Security Essentials System Requirements
Operating System: Windows XP (Service Pack 2 or Service Pack 3); Windows Vista; Windows 7 (Beta or Release Candidate)
For Windows XP, a PC with:
CPU with clock speed of 500 MHz or higher
Memory of 256 MB RAM or higher
For Windows Vista and Windows 7, a PC with:
CPU with clock speed of 1.0 GHz or higher
Memory of 1 GB RAM or higher
VGA (display): 800×600 or higher
Storage: 140 MB of available hard-disk space
An Internet connection is required for installation and to download the latest virus and spyware definitions for Microsoft Security Essentials Beta.

Pricing and Availability
Microsoft Security Essentials Beta will be available for limited public download beginning June 23, 2009, from http://www.microsoft.com/security_essentials in the following geographies and languages:
Geographies: Brazil, Israel, U.S.
Languages: Brazilian Portuguese, English
Public beta testing for Simplified Chinese in China will be available later in 2009.

IE 8 security guide

Ken — Mon, 25 May 2009 15:04:48 +0000

Microsoft has release a Internet Explorer 8 Desktop Security Guide. This guide can be downloaded from Here.

Windows Server 2008 Foundation: No CALs

Ken — Fri, 03 Apr 2009 23:39:25 +0000

Last February, Steve Ballmer announced that Redmond would add a low-end release of WinServer. At the time he compared it to a netbook version of the Windows client OS. And while the server market doesn’t have the same kind of consumer market “netbook phenomenon”, it makes sense for Redmond to have a low-end server OS for inexpensive server hardware to compete with Linux and/or pirated software.

This week, Redmond revealed a new flavor called “Windows Server 2008 Foundation”. It’s focused on helping small organizations run apps and databases, as well as manage websites, offer basic file and print, and even remote access. Windows Server 2008 Foundation will pre-installed and sold by MSFT’s OEM partners, including Dell, HP and IBM sometime in the second half of this year. Total cost would be less than $1,000.

One big change is that unlike other Microsoft business software, the OS does not require users to purchase Client Access Licenses. They are targeting it towards small businesses with 15 users or less, filling in a gap in their server offerings, possibly with emerging markets in mind.

So what is the difference between this one and Windows Small Business Server? SBS has Exchange, SQL Server and other apps, which is overkill for the very small organizations. And you need to buy CALs for SBS.

How is it licensed then? The OS is licensed by user accounts; however, each license is limited to a maximum of 15 user accounts, and each one of those accounts can only have one distinct user at a time. Here is the official Redmond page: http://www.microsoft.com/windowsserver2008/en/us/foundation.aspx

Microsoft launches entry-level Foundation Server 2008

Ken — Thu, 02 Apr 2009 22:17:18 +0000

Microsoft has just announced the release of Windows Server 2008 Foundation. Codenamed Lima once upon a time, this release is being billed as a low cost alternative to Windows Small Business Server. Squarely aimed at the OEM set (Dell, Hewlett-Packard, Lenovo, and various Chinese software pirating syndicates have already have expressed interest), this licensing scheme limits the server to fifteen users (even as a member server on a Windows domain), doesn’t include hypervisor, and does away with the need for Client Access Licenses (CALs). With today’s announcement, Foundation is available in 40 countries in English, Traditional and Simplified Chinese, Japanese, Brazilian Portuguese, Spanish, and Turkish.